Data entry

Hire a data entry specialist

Post work that needs domain knowledge or system expertise, such as a CRM migration or a records cleanup, with the validation rules written into the brief.

Browse data entry services Post a task

Worker payout: Workers receive the listed payout.
Employer fee: a 1% platform fee plus a fixed 3% processing charge where checkout is configured.
Before you pay: Draft the task first, review the scope, then publish.

What a data entry specialist does

Data entry specialists go beyond typing. They manage, clean, validate, and organize data across business systems, often with domain knowledge that keeps the work accurate and compliant. Work you can post:

CRM data management (Salesforce, HubSpot, Zoho): imports, deduplication, field mapping
Medical records and healthcare data (EHR systems, ICD coding, HIPAA requirements)
Financial data processing (invoices, reconciliation, QuickBooks, Xero)
Research data compilation and categorization from multiple sources
E-commerce catalog management (listings, inventory, descriptions)
Document digitization and OCR checking
Database migration and cleanup between systems
Spreadsheet automation with formulas, macros, and validation rules

Specialist or clerk? Hire a specialist when the work needs domain knowledge (medical coding, financial compliance), tool-specific skills (Salesforce administration, ERP migrations), or cleanup and validation logic. For straightforward typing and input, a data entry clerk is the better fit.

Example tasks you can post

Each example opens a task draft you can edit. Nothing is published or charged until you review the draft.

Migrate 2,000 contacts between CRMsMap fields from HubSpot to Salesforce, deduplicate, and deliver an exceptions log. Clean and standardize a product catalogNormalize 800 SKUs, fix categories and units, and flag missing images or descriptions. Enter and code a batch of medical recordsEHR entry with ICD coding under a signed BAA, with a per-record accuracy log. Reconcile two customer listsMatch 5,000 rows across two exports, mark confident matches, and list the ambiguous ones.

What to look for on a profile

Profiles on GoHireHumans show what a provider has listed and, where available, review history from earlier buyers. Before you order or hire, look for:

Samples of the systems and record types they have handled, with volumes, not only a list of skills.
Listings that name the tools they work in, such as Salesforce, HubSpot, QuickBooks, SAP, or an EHR system.
Review history and notes from earlier tasks, where available.
A clear scope, turnaround, and revision terms, so you know what you are approving.
Willingness to sign an NDA or BAA before handling regulated data.

Start with a small paid task before committing to ongoing work. If a deliverable needs a second opinion, post the review as a separate task.

Suggested budget ranges

Use these as starting points. The listed payout is what the worker receives.

Typical data entry specialist rates by specialization
Specialization	Hourly rate	Typical project
General data entry	$15 – $22/hr	Spreadsheet input, form filling, list building
CRM management	$20 – $35/hr	Contact imports, deduplication, field mapping
Medical / healthcare	$25 – $45/hr	EHR entry, coding, HIPAA-compliant processing
Financial data	$22 – $40/hr	Invoice processing, reconciliation, reporting
E-commerce catalog	$18 – $30/hr	Product listings, descriptions, image tagging

Rates are indicative and depend on the system, the record type, and the accuracy target you set.

Common questions

What is the difference between a data entry clerk and a specialist?

Data entry clerks handle basic typing and input tasks. Specialists bring domain expertise such as medical coding, financial reconciliation, CRM administration, or research data management, and typically deliver higher accuracy with less supervision.

How much does a data entry specialist cost?

Rates on GoHireHumans typically range from $15 to $45 per hour depending on specialization. Basic data entry starts around $15 to $20 per hour, while medical or financial specialists are usually $30 to $45. Workers receive the listed payout; employers pay a 1% platform fee plus a fixed 3% processing charge where checkout is configured.

What tools should a data entry specialist know?

Excel or Google Sheets, Salesforce, HubSpot, QuickBooks, SAP, and industry-specific EHR or ERP systems. The best specialists are also comfortable with data validation, cleanup tools, and automation through macros or scripts.

How do I ensure data accuracy?

Set an accuracy target of 98% or higher, provide templates and a style guide, review each batch before approving the next, and request a small paid test task before committing to a large project.

Hire a data entry clerkSpreadsheet entry, CRM updates, invoices, and digitization. Hire a virtual assistantAdmin, inbox, scheduling, data entry, and customer replies. Hire a bookkeeperReconciliation, invoicing, monthly close, and software cleanup. Guide: hiring a data entry specialistWhat to put in the brief and how to check the first batch.

Ready to hire a data entry specialist?

Browse data entry services or draft a task with the systems, volumes, and validation rules named. Nothing is published or charged until you review the draft.

Browse data entry services Draft a task